Use Your Email's Out-Of-Office Reply When You Are Swamped

March 4, 2020
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Checking email could be considered the biggest time suck of your workday.  Constantly checking it and responding can derail you from getting things done around the office. One of the best pieces of advice in terms of not getting distracted by email is to only check your email at certain times.  Set certain times of the day to check your inbox and devote only a small amount of time to address the subjects included.  The problem is that not everyone who is sending you email know that you are not checking them until a certain time.  This is where you can use your email's out-of-office automatic reply.  Normally reserved for when you are on vacation or out of the office, you can use this automatic reply to alert email senders of your schedule. The idea here is that you set up a message that says something like this: Thanks for your email. I’m currently heads-down on a major project and will only be reading and responding to emails first thing in the morning and at the end of the workday. Should your email need immediate attention, please contact me via telephone. Otherwise, expect an email response from me at the end of the day or first thing in the morning. Ideally, you would only do this when you are working on something big and need to cut down on distractions. Another option is to put a note at the bottom of your email signature that lets people know your typical response time for email, and when you traditionally are in the office. The idea here with both choices is to set expectations with people who send you email, so you, in turn, don’t feel the need to check it constantly.

SOURCE: LIfehacker

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